1. Identity of the Data Controller

Beologic, with registered office at Jolainstraat 44, 8554 Zwevegem (Sint-Denijs), Belgium, registered with the Crossroads Bank for Enterprises under number BE0446.075.779 (hereinafter “Beologic”), acts as the data controller for the processing of personal data as described in this Privacy Policy.

For any questions regarding this policy or the processing of personal data, Beologic can be contacted at: info@beologic.com

2. Scope

This Privacy Policy applies to all processing of personal data carried out by Beologic in the context of its business activities, including but not limited to the management of customer and supplier relationships, the performance of contracts, the use of the website, and all related communications.

Beologic processes personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the Belgian Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data, and all other applicable legislation.

3. Categories of Personal Data Processed

In the context of its activities, Beologic may process, among others, the following categories of personal data:

• Identification data (name, first name)
• Contact details (email address, telephone number, address details)
• Professional data (company name, function, company details)
• Financial and invoicing data
• Correspondence and communication data
• Technical data (IP address, log data, browser and device information)
• Data relating to the use of the website

Beologic processes only personal data that is necessary and proportionate to the purposes for which it is collected.

4. Purposes of Processing

Personal data is processed for the following purposes:

• The establishment, execution and management of contractual relationships
• Responding to information requests and commercial inquiries
• Customer, prospect and supplier management
• Administrative and accounting obligations
• Ensuring the proper functioning, security and optimisation of the website and IT systems
• Compliance with legal and regulatory obligations
• Sending commercial communications, insofar as permitted under applicable legislation

Personal data will not be further processed in a manner incompatible with these purposes.

5. Legal Basis for Processing

The processing of personal data by Beologic is based on one or more of the following legal grounds:

• The necessity for the performance of a contract or the implementation of pre-contractual measures
• Compliance with a legal obligation
• The legitimate interests of Beologic, including but not limited to improving its services, securing its systems, and maintaining professional relationships
• The explicit consent of the data subject, where required

Where processing is based on consent, such consent may be withdrawn at any time without affecting the lawfulness of processing carried out prior to withdrawal.

6. Retention Period

Personal data is retained for a period necessary to fulfil the purposes for which it was collected, unless a longer retention period is required or justified by law.

Accounting and tax-related data are retained in accordance with the applicable statutory retention periods. Upon expiry of the applicable retention period, personal data will be deleted or anonymised.

7. Disclosure to Third Parties

Beologic does not sell, rent or disclose personal data to third parties for commercial purposes.

Personal data may be shared with carefully selected external service providers acting as processors on behalf of Beologic, including IT service providers, hosting providers, accounting and legal advisors. These processors are contractually bound to implement appropriate technical and organisational security measures and to ensure confidentiality.

Where personal data is transferred outside the European Economic Area, such transfer will take place only in compliance with the applicable regulations on international data transfers, including appropriate safeguards such as standard contractual clauses.

8. Security of Personal Data

Beologic implements appropriate technical and organisational measures to protect personal data against unauthorised or unlawful processing, as well as against accidental loss, destruction or damage. These measures are periodically reviewed and updated in light of technological developments and risk assessments.

9. Rights of Data Subjects

In accordance with applicable legislation, data subjects have the following rights with regard to their personal data:

• Right of access
• Right to rectification
• Right to erasure
• Right to restriction of processing
• Right to data portability
• Right to object to processing based on legitimate interest
• Right to withdraw consent, where applicable

Requests concerning the exercise of these rights may be submitted in writing to info@beologic.com. Beologic will handle such requests within the time limits provided by applicable legislation.

Data subjects also have the right to lodge a complaint with the competent supervisory authority. In Belgium, this is the Belgian Data Protection Authority.

10. Cookies and Website Use

The Beologic website may use cookies and similar technologies for functional, analytical and security purposes.

Further information regarding the use of cookies is available in the separate Cookie Policy.

11. Amendments to the Privacy Policy

Beologic reserves the right to amend or supplement this Privacy Policy at any time in order to comply with legal, technical or organisational requirements. The most recent version is always available on the website.

Last updated: 18/02/2026